How to Connect your Cloud File Storage

Jobman is a cloud-based software platform, meaning you can back up, view, and upload all of your important files & attach them to leads, jobs, and projects by connecting with your cloud file storage provider. Upload your documents using your software and allow all staff to see these.

In this article:

Setting Up Your Cloud File Storage

Setting Up Cloud File Storage Directories

View Your Files

Connecting to Sharepoint

Switching to a Different Cloud File Storage Provider

Cloud File Storage Connection Options:

Dropbox, Microsoft OneDrive, Microsoft Sharepoint, Google Drive, Amazon S3 & FTP.

Setting Up Your Cloud File Storage

Access the 'Settings' tab from your user menu panel and click into 'Cloud File Storage'.

Before you proceed: make sure you have the correct level of access to the required cloud storage provider and folder you are wanting to link to.

Check the current 'Driver'. If this is correct, proceed to step 3.
If you need to change the driver click 'Update'.
Choose the appropriate driver and type in your 'Base Directory' - ie: /Jobman Files.
Click 'Save Changes', you'll be redirected back to the setup page now click 'Connect to ____'.
You will be redirected to log in to your cloud file storage. Follow this through.

Once this is connected you will see a tick box confirming this is connected.

Setting Up Cloud File Storage Directories

Now that you have connected your cloud file storage, let's set up your file directories.

Access your cloud file storage & you will see that the 'Base Directory' name above has been created, for example: Jobman Files.

Inside this folder you will see your new folders. All of your data will upload here.
If you require to save multiple documents, you can create sub-folders to better organise your files.

To set these up as standard folders for all jobs or leads, please create your required folders within the template folder. Eg: Jobman Files > Jobs > Template > 'Create Folder'.

Create sub-folders suited to your business

Information: Jobs and Leads information will save to these folders. Once you have set up your folders, you can view these within your Jobman App.

Please note: some service providers do not handle the use of some specials characters (ie: #,$ etc) in their file names so this may cause an error when trying to sync or update your data.

View Your Files

By clicking in to either Leads, Jobs or Projects, finding the one you want to view or add files to - click into the resources tab and click into 'Files'.

Once you've clicked into your files, you can add new folders and upload documents. These will sync to your cloud file storage. Start by clicking 'Upload', you will be redirected to a popup where you can drag & drop or click to upload your file. Finalise your upload by clicking 'Save'.

Pro Tip - Permissions to Folders in Dropbox

In Dropbox you can allow certain staff 'view only' or 'edit' permissions to your Jobman folders. To do this:

Login to your Dropbox and locate your 'Jobman Files' folder.
Click the 'Share' icon.
Choose your permissions; ie: 'can edit' or 'can view'.
Add the email addresses that you want to allow access for.
Click 'Share Folder'!

Connecting to Sharepoint

Following the steps above under connecting your cloud file storage this is what you will see:

Ensure that you choose 'Microsoft Sharepoint' from the dropdown.
Base Directory is where your files will be stored. If you already have a folder set up that you want to link to Jobman please enter this as shown in the below example.
If you want to create a new folder, leave as '/Jobman Files' and this will create the folder for you.

Example: you have a folder called My Organisation and within that folder you have your organisation files called 'Custom Cabinets'. To link this to Jobman enter as '/My Organisation/Custom Cabinets'. Please note: these file names must match exactly.

Please note: Sharepoint is different to OneDrive. Please choose the correct driver when updating your settings.

Choose your driver & base directory.	Click 'Connect to Microsoft Sharepoint'.
Allow access to your Sharepoint.	Choose the folder storage location from the dropdown if you have multiple.

Here you will see that the folder has been created if you did not choose an existing folder.

Switching to a Different Cloud File Storage Provider

To change your Cloud File Storage provider, first to go Settings > Cloud File Storage and click Disconnect:

Then follow the steps outlined above to connect the new Cloud File Storage provider.

Important: Jobman doesn’t “sync” with Cloud File Storage, it simply uses the connected provider as a destination to look for and upload files to. When you disconnect from one provider and connect to another, Jobman will continue to look for the files in the previous destination (your old Cloud File Storage), but it has no way of “syncing” the files from your previous connection.

In order to see your old files in Jobman, you can manually download the contents of the Jobman Files folder from your original Cloud File Storage account, and upload them to your Jobman Files folder in your new Cloud File Storage account. Once you have done this, assuming none of the folders have been renamed, Jobman will be able to see those files again.